Job details

Join our dynamic team at OEDIV Oetker Daten- und Informationsverarbeitung KG, a trusted provider of infrastructure solutions and managed services. We are seeking a proactive and organized individual to ensure the smooth functioning of our office and support our HR operations.

Key Responsibilities:

• Coordinate travel arrangements, accommodations, and itineraries for team members.
• Assist in planning and organizing internal events, workshops, and team activities.
• Support new employee onboarding, including workplace setup and IT coordination.
• Oversee office maintenance, including cleaning, repairs, and general upkeep.
• Manage vendor relationships for services such as cleaning, security, and catering.
• Ensure compliance with health and safety regulations and manage emergency plans.
• Plan office layouts and manage space, seating arrangements, and renovations.
• Monitor office inventory, including furniture, supplies, and equipment.
• Manage building access and security, coordinating with building management.
• Process documentation and manage employee files.
• Support internal and external audits by preparing necessary documentation.
• Provide annual invoices and consumption data for ESG score calculations.
• Manage recruitment processes and coordinate with external staffing agencies.
• Oversee applicant management and personnel processes.
• Offer expert HR advice and support to managers and employees.
• Collaborate on HR projects and with external HR service providers.
• Work closely with the People & Culture team.

Skills & Qualities:

• Fluency in English and German is mandatory.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel.
• Attention to detail, reliability, and discretion.
• Service-oriented and proactive attitude.

Enjoy a competitive salary and numerous career growth opportunities in a company that values trust, quality, and partnership.