Team Assistant (Office Coordinator/Receptionist)

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engleză

Adresa/adresele jobului


Reception responsibilities:

  • Serve as primary point of contact;
  • Provide meet and greet services;
  • Handling incoming calls from Lenovo clients to redirect them to the service vendors or helpdesk platform
  • Handle incoming visitors and calling of staff to receive the visitors;
  • Issue visitor badges and ensure that visitors registration formalities have been completed;
  • Handle incoming/outgoing mail and parcels;
  • Organize limousine and taxi services upon request;
  • Order and dispatch courier service;
  • Get familiar with site occupants;
  • Serve as fire-alarm point;
  • Coordinate visitors, suppliers and other third parties on-site;
  • Conference room Services;
  • Catering services and coffee service;

 

Team Assistant responsibilities:

  • General office administration;
  • Business travels assistance: keep in touch with the travel agency, order flight tickets, hotel reservations, car rental, prepare travel orders;
  • Support Finance/Accounting team: invoices registration and archiving, process payments as per the team request;
  • Storage administration: register incoming/outcoming equipments, keep track through specific documents;
  • HR Support: order meal tickets, prepare Adecco contractors time&attendance sheet;
  • Point of contact for car leasing vendors and mobile services vendor;
  • Documents registration, printing, binding, copying, scanning;
  • File archiving & administration;
  • Cooperate and support related site functions (IT, Facility Management, site management);
  • Focal point for various corporate functions;
  • Mail distribution services including incoming, outbound, and registered mail;
  • Administrative and Audio Visual Support;

Experience:

At least one year experience in similar position.

 

Skills:

Excellent inter-personal & communication skills

Customer focus

Willingness to learn

Team player

‘Can Do’ attitude

Microsoft Office Suite

 

Language Skills:

Romanian - fluent

English – fluent

Any other language is advantage


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