Knowledge of English usage, spelling, grammar and punctuation;
Skill in relating well with people;
Skill in performing routine clerical work;
Ability to communicate clearly and effectively, both orally and in writing;
Ability to work effectively with computer technology and software, particularly the MS Office suite (Word, Excel, Outlook);
Highly developed attention to detail;
Ability to work independently and to take responsibility;
Tact, discretion, integrity and ability to maintain confidentiality of information.
The nominee will perform a wide variety of general clerical duties:
Supplies administrative support services;
Assembles and analyzes fairly complex information or data;
Describes results in a written report if required;
May act as an administrative liaison with internal and/or external sources.
Receives incoming mail; opens, sorts and distributes;
Delivers mail and internal correspondence within the organization;
Collects outgoing mail or packages;
Answers telephone, screens calls, routes calls or provides caller with requested information; relays messages to appropriate staff members;
Processes and files memos, correspondence, inter-office memos, forms, etc. in established alphabetical, chronological and numerical filing systems;
Types correspondence, address labels, etc;
Copies, distributes documents per requirement;
Operates office machines: photocopy machine, scanner, fax, printers etc.;
Schedules meetings whenever needed.