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Strada Barbu Văcărescu, București


Responsibilities:

-Monitors incoming telephone & fax calls 

-Welcomes company guests

-Directs both internal and external customers to the appropriate department

-Performs administrative and clerical duties as required for effective operation of the office, including:

-Review and registration of incoming correspondence, dispatching material to appropriate personnel (promo materials, dealer authorizations, etc.)

-Ensures proper supply of protocol products for the office: water, coffee, sugar, snacks, etc.

-Ensures the maintenance of a business aspect of the entire office

-Coordination of couriering services: 

-Maintains contact with couriers and makes sure the packages are delivered according to the requirements

-Makes sure the correspondence for the sales force is sent regularly

-Assists in the preparation of meetings, training courses and conferences, including:

-Protocol for internal meetings

-Catering orders, when necessary

-Room preparations

-Books travel and accommodation as required

-Assistance for different other office activities, depending on the existing work load, if previous notification for help is sent in due time and the line manager approves it.

 

Requirements:

-University graduate - Economics, Business administration - preferably

-Proficiency in English: both spoken and written

-Good abilities in working with MS Office: Word, Excel, Power Point

-Previous experience in reception/administrative activities – 6 months minimum

-Very good abilities in analyzing, prioritizing and planning the activities

-Positive attitude, pro-active

-Team-work oriented

-Adaptable