Purchase order management from A to Z ( including contracts negotiations)
Compile data and/or conduct research for inclusion in reports and prepare reports as required for internal and/or external customers. Ensure reports are prepared in an accurate and timely manner
Plan and coordinate activities to secure repetitive deliverables
Maintain and/or update department policies, programs and procedures as assigned
Maintain department calendars as necessary; schedules conferences, meetings and appointments; notify attendees and makes necessary arrangements. May assist with making and confirming travel arrangements
Respond to inquires and ensure administrative responsibilities are handled in a confidential, timely and professional manner and provide excellent customer service to internal and external customers
Process administrative tasks such as travel expenses, orders creation and Invoice management
Maintain and update contracts in the contract repository and supplier tracking sheets.
Assist with start-up related tasks when required by the department Manager
Bachelor degree in Economics or related field
Minimum of 2 years experience in a similar job; exposure in multinational organization
Good written and verbal communication skills.
Must have good organizational, prioritization and attention to detail skills; ability to handle multiple projects and deadlines
Must have strong data entry skills.
Ability to maintain confidential information and data.
Ability to exercises limited discretion and independent judgment to respond appropriately to administrative needs.
Must be able to develop a basic knowledge of company operations and organizational procedures.
Proficiency in MS Office (Word, Excel and PowerPoint).