Nivel cariera

Middle (2-5 ani), Senior (5-10 ani), Executive (>10 ani)

Limbi vorbite

germană, engleză

Adresa/adresele jobului


OFFICE MANAGER - SHARED SERVICE CENTRE, SIBIU

Our client is an European leader market in cleaning solutions that has centralized its internal accounting services within a  Shared Service Centre, based in Sibiu.

 Main Accountabilities

  • Acting as the contact person of the SSC management for all technical and administrative inquiries, including travel management
  • Ensuring the smooth and adequate flow of information within the company in order to facilitate the business operations;
  • Implementing and maintaining administrative procedures and systems;
  • Maintaining office efficiency by carrying out planning and execution of equipment procurement, layouts and office systems;
  • Overseeing the maintenance and control of the databases;
  • Reviewing and analysing the special projects and keeping the management properly informed;
  • Managing the facility services, maintenance activities and suppliers;
  • Coordinating the management’s calendar and appointments;
  • Handling the day-to-day and project business;
  • Preparing reports, presentations and correspondence;
  • Organizing meetings and events, scheduling and coordinating the travel, transport and accommodation arrangements;
  • Providing general support to visitors and company employees;
  • Creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety;

 

Professional Skills

  • University Degree;
  • Business Administration studies or other related studies with at least 5 years of practical experience in a comparable environment;
  • Knowledge of accounting, data and administrative management practices and procedures;
  • Strong communication and time management skills;
  • Discretion when dealing with confidential information;
  • Experience in coordinating an office and handling a complex agenda;
  • Familiarity with business and management principles;
  • Ability to prioritize work, multi-tasking when necessary;
  • Very good computer and administration skills;
  • Strong communication and presentation skills;
  • Fluent in English and German;

 

Personality Profile

  • Calm, pleasant and reliable personality;
  • Attention to details and problem solving skills;
  • Hands-on attitude;
  • Motivated and energetic;
  • Well organized and accurate.