Office Manager with German, Sibiu

OFFICE MANAGER - SHARED SERVICE CENTRE, SIBIU

Our client is an European leader market in cleaning solutions that has centralized its internal accounting services within a  Shared Service Centre, based in Sibiu.

 Main Accountabilities

• Acting as the contact person of the SSC management for all technical and administrative inquiries, including travel management
• Ensuring the smooth and adequate flow of information within the company in order to facilitate the business operations;
• Implementing and maintaining administrative procedures and systems;
• Maintaining office efficiency by carrying out planning and execution of equipment procurement, layouts and office systems;
• Overseeing the maintenance and control of the databases;
• Reviewing and analysing the special projects and keeping the management properly informed;
• Managing the facility services, maintenance activities and suppliers;
• Coordinating the management’s calendar and appointments;
• Handling the day-to-day and project business;
• Preparing reports, presentations and correspondence;
• Organizing meetings and events, scheduling and coordinating the travel, transport and accommodation arrangements;
• Providing general support to visitors and company employees;
• Creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety;

Professional Skills

• University Degree;
• Business Administration studies or other related studies with at least 5 years of practical experience in a comparable environment;
• Knowledge of accounting, data and administrative management practices and procedures;
• Strong communication and time management skills;
• Discretion when dealing with confidential information;
• Experience in coordinating an office and handling a complex agenda;
• Familiarity with business and management principles;
• Ability to prioritize work, multi-tasking when necessary;
• Very good computer and administration skills;
• Strong communication and presentation skills;
• Fluent in English and German;

Personality Profile

• Calm, pleasant and reliable personality;
• Attention to details and problem solving skills;
• Hands-on attitude;
• Motivated and energetic;
• Well organized and accurate.