Nivel cariera

Senior (5-10 ani), Entry (0-2 ani), Middle (2-5 ani), Executive (>10 ani)

Limbi vorbite

engleză

Adresa/ adresele jobului

București


Got a head full of ideas?

Good.

 

We are looking for a bright, responsible and very well organized Office Management Coordinator to join our ranks!

The successful candidate will be responsible for all office management activities in all EveryMatrix Offices worldwide.

 

Responsibilities:

  • Leading the Admin team and coordinating all office management activities in all EveryMatrix Offices worldwide;
  • Approving Admin related expenses for all offices within Continia and carefully monitoring and regulating the Admin budget for all offices;
  • Coordinating admin expense budgets and budget forecasts for all EveryMatrix offices;
  • Responsible with managing the travel initiatives of the company’s employees: plane tickets and accommodation for incoming and outgoing people across all our offices;
  • Managing company documents like warranties for objects from the Bucharest office;
  • In charge of the relationship / contracts with various suppliers for Admin related needs (caterers, cleaning, courier, etc);
  • Keeping excellent records of all admin purchases across offices;
  • In charge of creating the monthly acquisition / repairs list and costs for the Bucharest office;
  • Maintaining a close relationship with each Office Manager in each office and provide assistance when needed;
  • Coordinating the performance evaluation for the entire team and address performance issues where the case;
  • Handling highly sensitive and confidential information in a discreet manner.

 

Requirements:

  • At least 5 years’ experience in a similar role, with at least 2 years’ experience in purchasing flight tickets worldwide;
  • Experienced Microsoft Office user (Word, Excel, Power Point);
  • Good English language skills (both written and spoken);
  • Experience in coordinating international offices is a plus;
  • Excellent communication and interpersonal skills (written/spoken/live);
  • Able to organize and prioritize the workload;
  • Excellent management skills;
  • Assertive and proactive;
  • Detail oriented;
  • Excellent multi-tasking skills;
  • Flexible, capable of dealing with changes in instructions or priorities;
  • Excellent planning skills;
  • Problem solving attitude;
  • Ability to work under pressure.

Perks & Benefits:

  • A multicultural and friendly environment with our headquarters in the heart of the city, at Unirii Square;
  • Internal & external training;
  • Health and well-being in house programs;
  • Daily catered lunch (classic & raw-vegan);
  • Private healthcare & dental care discounts;
  • We hold team building activities and office parties throughout the year;
  • We have massage at work;
  • An ever-growing library (online & offline);
  • A flexible schedule;
  • A fun entertainment corner;
  • Extra vacation days with every year inside the company;
  • Our very own gym.