Executive Assistant - Operations

• Complex calendar management and internal and external meeting coordination
• Prioritize departmental goals according to the Executive guidance
• Develop and assist with preparation of presentation materials and briefs
• Review and summarize reports and documents
• Prep meeting materials, agendas and take meeting notes
• Assist with booking travel and managing expenses
• Manage the logistics for complex offsites, market visits, and trainings
• Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests
• Ensure timely communications and handling confidential information
• Track and monitor pending business issues for follow-up and execution
• Serve as a liaison across teams and work with departments across the company
• Project manage tasks to ensure follow-up to action items
• Work on multiple projects and priorities at once
• Support the senior staff in their most important administrative needs
• Produce quarterly reports on executive’s time management and proactively make time management recommendations
• Back up coverage for other Administrative Personnel  and Executives 

Experience and Skills :

• Experience providing direct administrative support to a VP or C-suite level executive at a large fast paced company
• Excellent communication and collaboration skills
• Adaptable and resourceful in a dynamic environment
• Master multi-tasker
• Incredibly detail-oriented with strong problem solving skills
• Self-starter: can take even the smallest project and run with it to the successful completion
• Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
• Will exercise discretion and independent judgment in the representation of BlackCab
• A commitment to excelling in the EA profession, not necessarily looking to quickly bridge to a different career track
• Passion for BlackCab and the ridesharing community!