Nivel cariera

Entry (0-2 ani), Middle (2-5 ani)

Limbi vorbite

germană, engleză

Adresa/adresele jobului

DW Communication Services, a subsidiary of the German company Higgins based in Berlin, is looking for an Administrative Assistant to support the team.

The future Administrative Assistant will be responsible for monitoring administrative processes, facilitating co-ordination and communication, whenever necessary, provide administrative assistance in specialized domai

Main Accountabilities 

Administrative Assistant Manager with Project Management Support and coordination 

  • Support the team by maintaining regular reporting on technical and financial aspects of the project management
  • Extract, prepare and pre-analyze reports from central project database systems as management information for General Manager
  • Ensure centrally, in collaboration with the team, the sending of adequate standard project correspondence including reminders, pre-termination and termination letters
  • Assistance in the Day-to-day activities, including Emails, travel arrangements, organizing the team schedule, handling staff queries and other office duties
  • Provide general assistance and collaboration with the services in the creation, updating and retrieval of dossiers, documents and data in the appropriate files or IT databases
  • Provide assistance in the processes of communication and networking between services and with external “contacts”
  • Support for the launch, evaluation and award of Tenders
  • Organize internal and external events such as project meetings, project workshops, conferences and other public events including logistical preparations, agenda and participants' management and, where applicable, the liaison with external service providers

Professional and Personal Skills 

  • Team work: supportive, facilitator, organized, deliverer, imaginative, open-minded
  • Interpersonal Skills: listener, initiator, professional, co-operative, constructive, assertive
  • Willing to learn: motivated, adaptable, enthusiastic, active, keen, learner, inquisitive, continual improver
  • Problem-solving: achiever, results-orientated, creative, practical, logical, agile mind
  • IT/computer literacy: IT skills, software packages, task-orientated, progressive, specific, office skills, keyboard skills
  • Flexibility: multi-disciplinary, flexible, versatile, multi-skilled, willing, obliging, mobile, adaptable
  • Customer orientation: welcoming, friendly, caring, approachable, constructive, accommodating, tactful, diplomatic, tolerant
  • Oral communication: communicator, presenter, promoter, influencer, humorous, empathetic, telephone skills
  • Foreign Languages: German and English language skills, written and oral expertise
  • Driving licence

Program: Flexible hours arrangements

Candidate should be willing and able to travel

English and German speaking and writing skills are mandatory.