Accounts Payable Clerk US Shifts

Essential Job Functions and Responsibilities:

• Ensures that all supplier invoices are checked for legal requirements and T&C’s.
• Post timely and accurately all invoices on the purchase ledger ensuring accuracy in the coding of supplier invoices and ensuring that authorization limits are not exceeded.
• To efficiently and accurately validate all invoices through application of a Chart of Approvals using internal approval process.
• To follow up timely on invoices pending further approvals or mismatched with relevant POs/ GRNs
• Collaborates with Treasury Manager to support vendor payment process
• Responds to dunning letters / confirmation requests
• Prepare Ad-hoc reports as required
• Researches and resolves discrepancies that would prevent setup or payment to our vendors
• Accurately enters invoices into Oracle for payment
• Prepares and reviews large amounts of electronic data for processing, and ensures accurate input
• Investigates and resolves duplicate or erroneous invoicing/payments
• Assists in ad hoc projects as needed to maintain data integrity in Oracle
• Identifies and immediately reports any existing or potential issues that arise with internal or external clients
• Any other accounting assigned duties.

Ideal Competency Specification:

• A good working knowledge of Excel required
• Fluent in English and good to have French/German/Dutch
• Good understanding of VAT rules of relevant European country
• Previous exposure to Oracle is preferred
• Requires commitment, flexibility and a professional attitude
• Team-working – sharing resources and information within the team and with other departments.  Develops positive working relationships with others
• Self-Management – conscientious and shows commitment to get things done. Time management and the ability to meet deadlines
• Concern for Accuracy
• Initiative & Proactivity
• Results Orientation