Remote Administrative Assistant

📍 Remote | 🕒 Full time

About Us

TerraMunte is a growing company specialized in providing high-quality remote administrative support to associations, SMEs, and independent professionals in Belgium. We focus on reliability, flexibility, and professionalism, employing and training all our staff in-house to ensure long-term stability and service excellence. Join us and be part of a team that values quality, structure, and meaningful support to small organizations.

The Role

We are looking for a detail-oriented, proactive Remote Administrative Assistant to join our team. You will handle a variety of administrative tasks for our clients—helping them stay organised and focused on their core mission.

This is a full time and remote position.

What You’ll Do

• Prepare and send invoices for clients
• Process payments and follow up on unpaid bills for clients
• Manage shared mailboxes and respond to client queries
• Handle phone calls and general information requests
• Maintain CRM systems and update contact databases
• Schedule meetings and manage calendars
• Book travel and accommodation for clients
• Support general admin workflows for multiple clients
• Perform other project-related administrative tasks for clients
• Registration management for clients

What We’re Looking For

• Previous experience in administrative support, executive assistance, or office coordination
• Fluent in English with excellent verbal and written communication skills is an absolute must; additional EU languages (French) are considered a plus.
• Strong communication and organisational skills
• Comfortable working independently and remotely
• Basic tech proficiency
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Proactive and able to take initiative
• Positive, enthusiastic, friendly, and eager to learn
• Highly driven and committed to achieving excellence
• Relevant university degree in Business Administration or similar
• Attention to detail and a high level of professionalism

What We Offer

• Fully remote role
• Training ,onboarding, and ongoing support
• A stable, respectful, and professional work environment
• Long-term collaboration and growth opportunities
• Ideal Starting Date: November 2025

We look forward to getting to know you!