Job description administrator

The Administrative Logistics Employee is responsible for the administrative processing of inbound and outbound operations. He/she ensures the proper handling of transport documents, accurate data entry into internal systems, and timely communication of statuses, in accordance with established procedures.

Main Responsibilities

Inbound Administrative Management

• Welcome drivers and collect transport documents (CMR, AWB).
• Check the presence and compliance of documents.
• Take photos of documents and the truck (front, rear, seal).
• Send information and photos via Slack (status “Arrived” + time).
• Verify pre-alerts and related information.
• Assign the unloading dock to the driver.
• Stamp, sign, and date the CMR.
• Share required information via Slack (“CMR in”).
• Update statuses in the internal system.

Outbound Administrative Management

• Welcome drivers and collect outbound CMRs.
• Record the arrival time (ATA) and take a photo of the CMR.
• Inform via Slack of the truck’s arrival (check-in).
• Assign the loading dock.
• Check loading references via tracking files.
• Prepare and print loading documents.

Post-Loading Administrative Follow-up

• Complete the CMR (packages, quantities, ATD, seal number).
• Stamp, sign, and date the documents.
• Take photos of documents and the truck (before closing, seal, license plate).
• Hand over completed documents to the driver.
• Send information and photos via Slack (“CM