Állás részletei

School Receptionist

Gyorsan válaszol
Karrier szint
Középfok (2-5 év)
Foglalkoztatási típus
Teljes munkaidő
Nyelvismeret
Angol - Haladó
* minden nyelv kötelező
Helyek száma
1

Job purpose:

Perform confidential secretarial and clerical responsibilities necessary for an efficient and effective school office that assists the Director and management in the performance of responsibilities so that a safe learning environment is provided.

 

Responsibilities:

  • Provide clerical and administrative support to the School Director, management, departments and teaching staff as directed
  • Ensure that the school operates in a consistently organized manner every day
  • Act as liaison between the community, the school and other internal and external stakeholders
  • Maintain all recordkeeping for students ( late coming notes, early departure notes, attendance /absences)
  • Communicate effectively with all persons (parents, officials, visitors, staff)
  • Perform general office duties such as answering telephone inquiries, filing, mail, spreadsheets, and journal entries on a daily basis
  • Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
  • Handle visitor inquiries, and direct them to the appropriate person according to their needs
  • Adhere to rigorous student and staff confidentiality protocols in all circumstances
  • Provide services for teachers, administrators and students like typing, printing proofreading, editing, processing daily mail
  • Arrange  appointments and meeting resources and consumables; 
  • Complete forms in accordance with school procedures
  • Compose, type, and distribute staff and department meeting notes, routine correspondence
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Distribute newsletters and other information in an economical and time-sensitive manner
  • Maintain master schedule and event calendars;
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Order, track and dispense supplies
  • Organize and take part in school events, trainings, outings and activities which may take place at weekends or in the evening;

Knowledge of:

  • Standard clerical procedures and office operations
  • Very good command of English ( grammar, punctuation, spelling)
  • Business formatting of documents
  • Proper telephone etiquette
  • Operate office equipment such as copiers, and phone systems; use computers for spreadsheet, word processing, database management, and other applications

Requirements:

  • Bachelor’s Degree
  •  Proven experience on a similar position
  • Strong communication, interpersonal and organizational skills
  • Ability to work with minimal direct supervision
  • Maintain the integrity/confidentiality of information systems, databases, and office files
  • Maintain records with a high degree of accuracy
  • Work as part of a team
  • Prioritize, organize and manage time effectively
  • Able to work with frequent interruptions
  • Set a good example at all time adopting a professional appearance and being culturally sensitive and professional both in the school and the community
  • Attention to detail and accuracy
  • Tact and diplomacy skills
  •  Create and maintain a clean, attractive, orderly, safe and efficient office environment
  • Satisfactory health record and criminal record 

Cambridge School of Bucharest is committed to the safeguarding and welfare of children and young people and expects the same from its employees.

All new staff will be subject to enhanced pre-employment clearance, including identity checks, criminal background checks, qualification checks and employment checks to include an exploration of any gaps in employment and two satisfactory employment checks.