The Embassy of the Republic of Slovenia in Bucharest invites applications for the position of Secretary / Personal Assistant to the Ambassador.

The successful candidate will provide high-level administrative and personal support in a professional diplomatic setting, ensuring the smooth running of the Ambassador's/Embassy's schedule and correspondence.

Responsibilities
Managing the Ambassador's calendar, scheduling meetings, appointments and official engagements
Handling all incoming and outgoing correspondence, emails and diplomatic notes on behalf of the Ambassador/Embassy
Acting as the first point of contact for visitors, dignitaries and institutional partners
Organising and coordinating travel arrangements
Preparing, formatting and proofreading official documents
Maintaining a well-organised filing system for documents
Liaising with Romanian authorities, other diplomatic missions and international organisations as required
Administrative support for the Embassy staff in the organisation of official events, receptions and meetings hosted by the Embassy
Assisting with protocol matters and ensuring compliance with diplomatic etiquette
Performing general office administration duties and supporting other Embassy staff as needed
Translation from Romanian to English and vice-versa

Requirements
University degree (administration, international relations, languages or related field preferred)
Fluency in English (written and spoken) - mandatory
Proficiency in Romanian - mandatory
Minimum 2 years of experience in an administrative, PA or secretarial role
Experience in a diplomatic, institutional or international environment is a plus
Excellent MS Office skills (Word, Excel, Outlook, PowerPoint)
Romanian citizenship

Profile & Skills
High degree of discretion and integrity
Excellent interpersonal and communication skills
Strong organisational and time management abilities
Ability to multitask, prioritise and work under pressure
Proactive, detail-oriented and reliable
Professional presentation and diplomatic sensitivity
Flexibility and readiness to adapt to changing priorities
Team-oriented mindset with a positive attitude

Compensation & Benefits
1.000 € Net monthly salary
Meal tickets per working day
Monthly transportation allowance

How to apply
Submit your CV (in English) and a cover letter outlining your relevant experience to 
Please include references or letters of recommendation if available.

Selection process
Stage 1 - Application screening: All CVs and cover letters will be reviewed against the requirements; only candidates meeting the profile will proceed
Stage 2 - Written test: Shortlisted candidates will be invited to a written assessment covering language proficiency, drafting skills and administrative knowledge
Stage 3 - First interview: Candidates who pass the written test will attend a structured interview with Embassy staff
Stage 4 - Final interview: The top candidates will be invited for a final interview
Stage 5 - Background check: The selected candidate will be subject to a background and reference verification prior to hiring.

NOTICE:
The Embassy reserves the right to assess applications and conduct the selection process at its sole discretion. Only candidates who best meet the requirements of the position will be invited to participate in the subsequent stages of the recruitment process. The Embassy reserves the right not to fill the position and to modify or cancel the recruitment process at any stage without prior notice.

Only candidates invited to each stage will be contacted.

We thank all applicants for their interest!