General Responsibilities

• Validate new hiring requests with hiring managers (received via the Sales Department), including confirmation of need, budget, and required skills;
• Create and register new job positions in the Applicant Tracking System (ATS) in collaboration with the Sales Department.
• Schedule and organize meetings based on requests from Sales Managers;
• Maintain professional communication with stakeholders via phone, email, or in person, ensuring accurate and up-to-date information is provided;
• Prepare and maintain reports on sales team performance;
• Track and manage customer orders and approvals (e.g., work order renewals/extensions, miscellaneous invoices);
• Oversee debit collection processes;
• Monitor and manage overdue invoices;
• Handle tasks related to fleet management and corporate mobility accounts;
• Manage mobile phone inventory and subscription plans.

• Manage contract extensions and salary updates in relevant systems and communicate changes to HR and Finance departments;
• Handle customer contract administration, including:
• • Archiving supplier contracts;
  • Monitoring expiration dates, renewals, and contract changes;
• Archive and forward employee-related financial documents (e.g., invoices, receipts) to the Finance Department;

What we offer:

• Salary package: 5000 ron net
• Meal tickets: 30 lei/day
• Hybrid work: 2 days/week in the office (Pipera metro station)
• Medical Subscription at Medicover

• Strong understanding of business processes and ability to manage complex workflows;
• High level of confidentiality and professional integrity;
• Strong time management and adherence to deadlines;
• Proficiency in MS Office (Excel, Word, Outlook);
• English language proficiency at B2–C1 level;
• Strong business communication and interpersonal skills;
• Analytical thinking and problem-solving abilities.
• 1–3 years of experience in a similar role (Sales Support / Administration / Finance);
• University degree