RESPONSIBILITIES

• Manage and coordinate the General Manager’s calendar, meetings, and priorities

• Organize meetings, including logistics, scheduling, and preparation of materials

• Prepare meeting minutes and ensure follow-up on action items

• Develop presentations, reports, and management summaries

• Act as the primary point of contact for internal and external communication (email, phone, stakeholders)

• Prepare weekly and monthly reports (KPIs, operational updates, status tracking)

• Track and follow up on action plans from leadership meetings

• Support budget tracking for administrative expenses

• Assist decision-making processes by collecting and structuring relevant data

• Manage visitor database and coordinate all related activities (accommodation, transport, catering)

• Organize business travel arrangements (flights, hotels, documentation)

• Coordinate protocol services (meeting setup, welcome arrangements, catering)

QUALIFICATIONS

• Bachelor’s degree in Administrative Studies, Management, Linguistics, or a related field

• Minimum 1–3 years of experience in an administrative, coordination, or managerial support role

• Strong organizational and multitasking skills

• Excellent communication and stakeholder management abilities

• High attention to detail and reliability

• Proactive and solution-oriented mindset

• Ability to manage multiple priorities in a dynamic environment

• Professional level of English

• Good knowledge of Microsoft Office (Excel, Word, Outlook)

What we offer

• A collaborative and supportive work environment, with international exposure and best practice sharing
• Opportunities to shape culture and employee experience
• Fair salary and benefits package
• Professional development and growth opportunities (international exposure)
• Private health insurance
• Private life insurance
• Sports & wellness benefits
• Bookster (access to an extensive online library)
• Performance-based bonuses and incentives