Job details

Personal Assistant

Responsive Employer
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Career level
Middle (2-5 years), Senior (5-10 years)
Employment type
Full time
Spoken languages
English - Advanced
* all languages are compulsory
Number of vacancies
1

Requirements:

· University graduated;

· 2+ years of successful experience in a similar position;

· PA / Secretary training / minimum 2 years in a similar role can be an advantage;

· Experience working in a complex business environment would be an advantage;

· Excellent written and spoken English is mandatory;

· Advanced user of Microsoft Office - advanced use of Excel

· Experience with ERP/SAP is an advantage;

Key competencies include:

· The ability to organize (schedules, documents, information, people) and be efficient;

· The ability to summarize information into sound, logical, complete documents;

· Great interpersonal skills the ability to work with people of different backgrounds and cultures;

· Excellent communication skills verbal and written;

· Proven history of follow-up, bring and keep things in order;

· Problem-solving skills, exigent with self, trustworthy, reliable and discreet;

· Energy, self-drive, enthusiasm.

Responsibilities:

· Produce documents, brief papers, reports, translations and presentations;

· Manage and fill of data and information; organize documents (. contact details, contracts, minutes, reports etc.)

· Maintain an efficient communication flow between all company's departments;

· Meet and greet visitors at all levels of seniority, liaise with clients, suppliers and staff;

· Arrange travel, pick-ups, visas and accommodation for the managers and for foreign visitors;

· Deal with incoming correspondence, corresponding / communicating information on behalf of the manager;

· Screen phone calls, enquiries and requests, and handle them when and as appropriate;

· Organize and maintain diaries, make appointments, manage schedules and agendas, if required; prioritize, handle overlaps / changes etc.;

· Make appointments at senior level with existing and potential customers / partners etc., whenever required;

· Organize and attend meetings, ensure participants are well informed;

· Take meeting minutes; ensure actions are implemented and followed-up;

· Organize internal and, occasionally, external events.