We are seeking a highly organized, discreet, and proactive individual to support the board by ensuring the smooth and efficient coordination of administrative and secretarial activities.

This role requires a high level of professionalism and confidentiality, as well as the ability to anticipate management needs, think critically, and propose effective solutions in a dynamic environment.

Job Description:

• Manage a complex calendar of meetings and ensure effective prioritization
• Coordinate business travel arrangements (transportation, accommodation, agendas, itineraries)
• Draft and manage correspondence, including confidential documents
• Prepare expense reports
• Prepare documents and materials for meetings
• Organize Board meetings: scheduling, agenda preparation, materials, and minute-taking
• Ensure effective communication between senior management and internal teams, acting as a liaison
• Draft correspondence, communications, and other documents to support executive activities
• Provide support for administrative and operational projects, as required

Work Experience Requirements

• Previous experience in a similar executive support / administrative role
• Excellent organizational skills and strong attention to detail
• Strong communication skills, with the ability to convey information clearly
•   Excellent interpersonal skills and diplomacy
• Proactive mindset and solution-oriented approach
•   High level of discretion and integrity
•   Advanced knowledge of Microsoft Office

Academic/Professional qualifications and Experience:

• High school diploma required
•  Experience working with senior management is an advantage
• Good command of English (written and spoken)