Job details

Join our dynamic team at OEDIV Oetker Daten- und Informationsverarbeitung KG, a leader in infrastructure solutions and managed services. We are seeking a proactive and organized individual to support our office operations and HR functions.

Key Responsibilities:

• Coordinate travel arrangements, accommodations, and itineraries for team members.
• Assist in planning internal events, workshops, and team activities.
• Support new employee onboarding, including workplace setup and IT coordination.
• Oversee office maintenance, including cleaning, repairs, and general upkeep.
• Manage vendor relationships with service providers such as cleaning, security, and IT.
• Ensure compliance with workplace safety regulations and manage emergency plans.
• Plan office layouts and manage space utilization and renovations.
• Monitor office inventory, including furniture and supplies.
• Manage building access and coordinate with building management.
• Process employee documentation and manage files.
• Support internal and external audits by preparing documentation and coordinating with auditors.
• Provide annual invoices and consumption data for ESG score calculations.
• Manage recruitment processes and coordinate with staffing agencies.
• Handle applicant management and personnel processes, including onboarding and offboarding.
• Provide expert HR advice and support to managers and employees.
• Collaborate on HR projects and with external HR service providers.
• Work closely with the People & Culture team.

Skills & Qualities:

• Fluency in English and German is mandatory.
• Excellent organization and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and Excel.
• Attention to detail, reliability, and discretion.
• Service-oriented and proactive attitude.

Enjoy a competitive salary and numerous career growth opportunities within a trusted and quality-focused company.