Job details

HR/Office Manager

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Career level
Middle (2-5 years)
Employment type
Full time
Spoken languages
English - Advanced , Romanian - Advanced
* all languages are compulsory
Number of vacancies

THE LUCK FACTORY is a team of experts in IT, marketing,  advertising and promotion activities. A team of experienced, hard-working and creative people who are never short of ideas that work best for your business. As an innovative software development company, The Luck Factory navigates the business landscape via industry knowledge and digital capabilities. We combine results-driven digital transformation strategies and data engineering at scale. Being a technology-agnostic IT services provider, we advise and implement the best enterprise business solutions to help realize your digital strategy.

We are looking for an HR/Office Manager.

About the Position: The HR  & Office Manager is a key member of the HR team. You will support the office in Cluj-Napoca, with general administrative duties, as well as HR processes in a variety of ways. From office reception and ordering supplies, to supporting COO and HR with recruitment, onboarding and benefits administration. The position will be based in Cluj-Napoca, Romania, and reports to the COO and Global Head of HR Team. 

Skills/knowledge required for the position

  • Minimum of 3 years of experience in HR BR, HR Generalist role (IT industry is a big plus)
  • Proved experience of managing HR administration in Romania
  • Experience of Office administration is a big advantage
  • Experience in Recruitment will be considered as a plus
  • Native level verbal and written communication skills in Romanian
  • Fluent English is a must
  • Working knowledge of multiple human resource disciplines, including compensation practices, organizational design, employee relations, recruitment, performance management, and other HR areas
  • Working experience in HRIS (BambooHR or others)
  • HR related Bachelor's /Master’s degree and professional certification is preferred

Main job responsibilities

  • Consult and assist COO on all HR and Office related issues
  • Ensure full HR lifecycle management (including  employee administration and record-keeping, employee relations, performance management; employee engagement; benefits enrolment; etc.) 
  • Prepare contracts, amendments and other related employment documentation for new hires, existing employees and offboarding
  • Assist with setting up workstations for new employees as needed
  • Admin and Maintain HRIS (BambooHR) and keep accurate record of all employees employment
  • Prepare and provide to Finance (or external SP) monthly payroll data
  • Ensure that the company is in compliance with the all relevant local employment laws and regulations
  • Manage the day-to-day office life, including purchasing and managing inventory of office and kitchen supplies, etc.
  • Ensure that Office and employees  has everything  necessary for comfortable working environment
  • Organization and coordination of company events, special meetings or initiatives, both at the office and offside
  • Ad hoc projects as requested by COO/ Global Head of HR
  • Implementing or supporting process and policy change
  • Monitor and ensure Office is in compliance with all current COVID- regulations
  • Manage Employees Travel when required

We offer

  • 23 holiday days/year besides the national holidays
  • Private health care insurance 
  • Paid sick leaves
  • Competitive salary
  • Interesting and challenging tasks
  • Professional and career opportunities
  • International team work experience 
  • Work in an innovative and rapidly growing company
  • Corporate events and team buildings