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Executive Assistant - Operations
Senior (5-10 years)
Romanian - Medium , English - Medium
Number of vacancies
Complex calendar management and internal and external meeting coordination
Prioritize departmental goals according to the Executive guidance
Develop and assist with preparation of presentation materials and briefs
Review and summarize reports and documents
Prep meeting materials, agendas and take meeting notes
Assist with booking travel and managing expenses
Manage the logistics for complex offsites, market visits, and trainings
Liaise with other teams within the company and external parties to ensure efficient workflow and handling of internal requests
Ensure timely communications and handling confidential information
Track and monitor pending business issues for follow-up and execution
Serve as a liaison across teams and work with departments across the company
Project manage tasks to ensure follow-up to action items
Work on multiple projects and priorities at once
Support the senior staff in their most important administrative needs
Produce quarterly reports on executive’s time management and proactively make time management recommendations
Back up coverage for other Administrative Personnel and Executives
Experience and Skills :
Experience providing direct administrative support to a VP or C-suite level executive at a large fast paced company
Excellent communication and collaboration skills
Adaptable and resourceful in a dynamic environment
Incredibly detail-oriented with strong problem solving skills
Self-starter: can take even the smallest project and run with it to the successful completion
Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
Will exercise discretion and independent judgment in the representation of BlackCab
A commitment to excelling in the EA profession, not necessarily looking to quickly bridge to a different career track
Passion for BlackCab and the ridesharing community!
What is your experience as executive assistant ?
What software programs have you used in the past and how would you describe your computer skills?
Describe a time you had to adjust a schedule due to unforeseen circumstances.
What do you know about budgeting?
How would you deal with an angry person demanding to speak with an unavailable executive?
What are your strategies for managing your time when dealing with multiple urgent tasks simultaneously?
What do you believe an executive assistant brings to a company?
How do you anticipate the needs of an executive?
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