Job details

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Executive Assistant Manager

Career level
Middle (2-5 years), Senior (5-10 years)
Employment type
Full time
Spoken languages
English - Advanced
* all languages are compulsory
Address
Number of vacancies
1

Our client, a multinational group headquartered in Germany, is one of the world’s leading manufacturers and distributors of agricultural machinery. The aim is to strengthen the team in Romania by hiring an Executive Assistant Manager.

Job description

  • Provides assistance to the General Manager in the daily activities (agenda, organize internal and external meetings, etc);
  • Manages, monitors and maintains the correspondence according to internal procedures; develops and maintains filling and information system (electronic and/or hard copy) ensuring archived material is safe and can be easily accessed;
  • Organizes and ensures the logistic support for the business travels (locally & abroad);
  • Participates in meetings, keeping minutes and following-up on implementations;
  • Draws up presentations, reports and data analysis, as requested;
  • Maintains the relationship with the counterparts from the HQ;
  • Translations to & from English when necessary;   
  • Compiles the list of office materials and supervises their supply and the good functioning of equipment.

Ideal candidate

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks effortlessly, even under pressure;
  • Excellent communication skills – both verbal and written, in a professional and accurate manner;
  • Strong interpersonal skills and ability to build solid relationships with stakeholders, including management, staff, external partners;
  • Experienced in Microsoft Office suite (Excel, Word, PowerPoint, Outlook) – previous experience in operating complex tools/databases is a plus;
  • Proven ability to handle confidential information with discretion and professionalism;
  • Detail-oriented;
  • Analytical skills;
  • Time management; anticipates needs; proactive;
  • Energy and enthusiasm, positive attitude;
  • Responsible, reliable, loyal;
  • Integrity and common sense;
  • Emphatic and tactful in all interactions; diplomacy;
  • Flexible and adaptable;
  • Fluent in English; German is a plus.