Join us in a dynamic, high-performance environment dedicated to delivering impactful solutions, exceptional services, and meaningful results in healthcare and well-being. We value reliability, precision, and proactive thinking. If you are committed to excellence and looking to advance your career in a fast-growing organization, this role offers a solid platform for professional growth.

We are seeking an Executive Assistant who combines strong organizational and administrative capabilities with practical skills in commercial operations, basic legal support, and office management. The ideal candidate is detail-oriented, resourceful, and comfortable working with senior management, multiple stakeholders, and confidential information.

Key Responsibilities

Executive Support

• Provide comprehensive day-to-day support to senior management: calendar management, scheduling, meeting coordination, travel arrangements, and preparation of meeting materials.
• Draft, format, and proofread internal and external communications, presentations, and reports.
• Maintain confidentiality and manage sensitive information with discretion.
• Prepare briefing notes and follow-up action trackers for internal and external meetings.
• Support in organization of events according to management instructions

Office & Administrative Operations

• Oversee office supply management, equipment inventory, and general office functionality.
• Act as point of contact for IT service providers to ensure timely resolution of technical issues.
• Draft and update administrative procedures and process documents.
• Support basic accounting tasks (cash register, expense reconciliations, supplier invoices routing).
• Ensure efficient document management systems (digital and physical).
• Manage company cars, travel bookings, courier services, and internal logistics.

HR Administration (Support Role)

• Assist with personnel file management and employment documentation (contracts, addenda, decisions).
• Coordinate onboarding logistics, access rights, equipment, and introduction schedules.
• Support communications with employees regarding policies, procedures, and administrative matters.
• Provide input for payroll preparation (attendance, leave records, bonuses).

Commercial & Legal Support

• Assist with reviewing, drafting, and preparing commercial contracts, service agreements, NDAs, supplier agreements, and contract addenda under management supervision.
• Ensure contracts follow internal standards and maintain compliance with company policies.
• Maintain and update a structured contract repository and renewal calendar.
• Liaise with suppliers, partners, and stakeholders on contractual clarifications and documentation.
• Conduct basic due diligence on vendors (registrations, certificates, preliminary compliance checks).
• Support procurement activities: supplier identification, contract negotiation preparation, and administrative support for tender processes.

What You Will Enjoy in This Role

• A collaborative and energetic environment with diverse internal and external stakeholders.
• Exposure to both operational and strategic activities across HR, commercial, and executive management areas.
• Opportunities to grow skills in legal, commercial, and project-based work.
• A workplace where initiative, discipline, and follow-through are strongly valued.

Qualifications, Skills & Experience

• Minimum 3 years’ experience as Executive Assistant, Office Manager, Legal Assistant, or similar roles.
• Experience handling contracts or commercial documentation is a strong advantage.
• Good understanding of basic legal concepts related to contracts and commercial agreements.
• Solid HR administration experience is beneficial.
• Excellent command of MS Office (Word, Excel, PowerPoint) and digital work platforms.
• Strong written and verbal communication abilities, including drafting and structuring documents professionally.
• High level of discretion, integrity, and reliability.
• Proven organizational skills and ability to prioritize multiple tasks.
• Analytical thinking, attention to detail, and a structured approach to work.
• Ability to maintain calm and professionalism in a fast-paced environment.

How to Apply

If you are a proactive individual with a strong work ethic and a passion for organization, we would love to have you on our team as. This role offers the opportunity to work in a dynamic environment and make a real impact on our day-to-day operations. If you can find yourself in the above description and you want to join us in a challenging and agile workspace, please send us your resume

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