We are seeking a dynamic and professional Executive Assistant to serve as the first physical point of contact for our organizational HQ, while providing high-level administrative support to our executive team and supporting the day to day running of the office. This role requires excellent communication, organizational, and multitasking skills to efficiently manage front-office reception duties, assist in executive-level operations and provide ad-hoc support to the local facilities team.

Key Responsibilities:

Executive Support:

• Work closely with and provide comprehensive administrative assistance to Conectys executives, including calendar management, travel arrangements, and meeting co-ordination.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.
• Assist in organizing internal and external events or meetings.

Front Office Management:

• Greet and welcome visitors in a friendly and professional manner.
• Answer, screen, and direct incoming calls and emails.
• Manage the reception area, ensuring it remains organized and presentable.

Administrative Duties:

• Maintain accurate records, filing systems, and office documentation.
• Process incoming and outgoing mail and packages.
• Support various office/ facility functions as needed to ensure smooth daily operations.
• Support procurement/ facilities teams as required to run the office effectively

Qualifications:

• High standard of education
• Proven experience in an administrative, executive assistant, facility management or receptionist roles.
• Excellent verbal and written communication skills in English – C1 level
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Ability to handle multiple tasks simultaneously and work effectively in a fast-paced environment.
• Detail-oriented with the ability to prioritize tasks effectively.
• Demonstrated problem-solving skills and adaptability.
• A proactive, friendly, and professional demeanor.

Sounds good? Find out what you can get:

• Competitive salary package & meal vouchers;
• The opportunity to work in a multi-cultural environment;
• Private medical insurance;
• Everything you want to read from Bookster;
• Learning programs for your development;
• Wellness activities for your wellbeing.

We take pride in our approach to diversity, as we believe it adds value to every organization and enriches each of our lives. We are committed to the fair treatment of our staff, regardless of race, gender, religion, sexual orientation, responsibility for dependents, age, physical/mental disability, or background.