Job details

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Events & Office Operations Specialist

Looking for Premium Talent
Career level
No experience, Entry (0-2 years), Middle (2-5 years)
Employment type
Full time
Remote job (the activity is performed from home)
Number of vacancies
1

We are looking for an Operations Specialist that will join our mission by working within our Operations Team in order to provide assistance through Office Management responsibilities and by aiding in Organizing Events for our community.

This is a full time position, in Bucharest.

Responsibilities:

EVENTS & CONFERENCES:

• End-to-end management of the relationship with the owner (from needs analysis to evaluation);

• Manage the communication with the participants, before & after the event (feedback & surveys);

• Manage the logistical organization;

• Offer support in managing the barters partnerships;

• Coordinate the team of volunteers that support us during events.

OFFICE MANAGEMENT:

• Monitor the implementation of general working procedures for the organization (for example, GDPR);

• Works with vendors to ensure that the functions of the office run smoothly (office maintenance, couriers and others);

• Manage the maintenance of the car fleet of the organization (4 cars)

We are looking for someone with:

Great organizing skills;

Good communication skills;

Process management;

Event management;

Stakeholder management;

Proved experience in working with clear organizational procedures.

Who knows:

Zoom , Google Drive, One Drive;

English, medium level;

How to use Microsoft Office.

Who is:

Customer oriented;

Assertive;

Proactive;

Resilient.

Requirements for this role:

Minimum 1 year of work experience in Organizing Events & Conferences;

Working experience in Logistics & Facilities.

It would be preferred to have:

Driving licence: category B.

The selection process will consist in:

Screening, based on resume;

Phone interview;

Interview with the Operations Director;

Final interview with the Executive Director.