Job details

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Business Unit Administrative Assistant

Responsive Employer
Career level
Middle (2-5 years), Senior (5-10 years)
Employment type
Full time
Spoken languages
English - Advanced
* all languages are compulsory
Number of vacancies

For our Client, UCB Pharma (), a global bio-pharma company with operations in more than 40 countries we are looking for a competent, proactive and positive Business Unit Administrative Assistant (full time) to join the team as soon as possible.

Reports to: HR Manager & Country Lead


  • Minimum 2-3 years’ experience on administrative tasks
  • Excellent level of written and spoken English
  • Have the ability to handle diverse activities, projects and people at one time
  • Very good knowledge of Word, Excel, PowerPoint, SAP
  • Show willingness to learn and have an adaptable personality
  • Be motivated, reliable and with a positive attitude
  • Be open to feedback and proactively seeking it


  • Be part of a collaborative team and enjoy the support of your peers in a positive atmosphere
  • Make use of your excellent planning and organizational skills to ensure effective and timely output in an independent way
  • Be proactive and efficient in the management of your activities and contribution to key projects
  • Maintain confidentiality and professionalism in exchanges with stakeholders
  • Show diplomacy and a good team spirit
  • Offer support to Business Unit on any administrative issues
  • Organize big medical events at national & mainly international level
  • Keep contact with travel agencies, events planning agencies etc.
  • Follow up contracts with suppliers & clients

Working conditions:

  • Initial period – 3/6 months (to be prolonged)
  • Flexible working schedule & work from home option
  • Central Location: Floreasca area
  • Remuneration package:
    • salary according to experience
    • meal tickets (20 lei)
    • private medical subscription at Regina Maria Health Clinic
    • annual performance bonuses