"Technology is our passion"

We are reliable, dynamic, and passionate about technology. Our teams are key innovators in the automotive industry. We operate research, development, and production facilities across 12 locations worldwide. Together with more than 4200 employees, we provide our customers with advanced technical expertise and strong innovation capabilities.

To better support the implementation of our development strategy, we are looking for a Accounts Receivable Specialist for the Swoboda Service Center, based at our location in Cisnădie.

You will be responsible for maintaining and managing the daily accounts receivable function of the company function of the company. Primary duties include tracking and recording payments from customers, resolving discrepancies, ensuring the timely collection of outstanding invoices and maintaining accurate financial records. Collaborates closely with other departments, such as sales, finance and customer service, to streamline processes.

YOUR TASKS

Invoicing and Billing

• Generate and distribute invoices accurately and on time, as well as reminder notices as necessary.
• Review customer agreements to ensure proper billing.
• Clarification of outstanding deliveries with logistics center

Payment Processing and Reconciliation

• Reconcile customer payments, including credit notes issued to customers.
• Review of invoice backlog and blocked invoices.
• Monitor and apply payments accurately against open invoices.
• Address and resolve discrepancies between payments and invoices.

Collections Management

• Implement collection strategies to minimize outstanding balances.
• Monitor accounts receivable aging and identify overdue accounts.
• Contact customers to follow up on outstanding balances.
• Escalate unresolved accounts to management and Key Account Managers or legal teams as needed.

Reporting and Analysis

• Generate and maintain accounts receivable aging reports, payment status updates and collection progress.
• Provide regular updates to management on AR metrics and key performance indicators (KPIs).
• Support month-end and year-end close processes by reconciling AR accounts.

Customer and Internal Relations

• Respond to customer inquiries regarding billing, payments, and account discrepancies.
• Collaborate with the sales and customer service teams to resolve disputes.
• Ensure customer satisfaction while enforcing payment terms and conditions.
• Build and maintain positive relationships with customers to facilitate prompt payment.
• Customers master data maintenance

Compliance and Documentation

• Maintain accurate records of invoices, payments and communications.
• Ensure compliance with company policies, financial regulations and internal controls.
• Assist with audits by preparing documentation and responding to auditor inquiries.
• Analyze trends and identify opportunities for process improvement or risk mitigation.
• Stay updated on industry best practices and technological advancements to optimize AR processes.

Ideal candidate

Education

• High school diploma or equivalent required
• Bachelor’s degree in accounting, finance or a related field (preferred)

Required Knowledge

• Strong understanding of accounting principles and practices
• Proficiency in accounting software (e.g. SAP) and MS Excel
• Familiarity with AR automation tools and customer relationship (CRM) software
• Knowledge of collection laws and regulations is a plus

Experience required

• Proven experience (5+ years) in accounts receivable or a similar role
• Proven track record of driving process improvements and implementing AR best practices
• Hands-on experience with accounts receivable systems and ERP platforms

Skills & Abilities

• Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
• Attention to detail and accuracy in processing invoices and payments
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment
• English language mandatory and German language nice to have

Benefits

• Attractive salary package (including meal vouchers, holiday bonus, Easter and Christmas bonuses)
• Transportation allowance
• Opportunity to work in a competitive environment
• Access to professional development programs
• Discounts/free medical services at Clinica Medica

For 70 years, Swoboda has been a dynamic, continuously growing family-owned company. In Germany, the Czech Republic, Romania, the USA, Mexico, and China, we offer excellent development opportunities. Team spirit, exciting projects, creative freedom, and a matrix organization are the foundation of our success.

All CV's must be sent in English