Office Assistant - Maternity cover
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Responsible for general maintenance and managing of all administrative tasks of the local office to support the business, core tasks also include liaising with regional offices in Bulgaria, Serbia, Hungary and Czech Republic, head office in Warsaw & London as well as coordinating sales and marketing related activities. Supports the Ad Sales, Finance and Channel Directors based in Romania with assistant duties when required. Supports the marketing team (under Channel Director) on marketing administration.
Managing all office communication across head offices
Reception, phone call, general organisation . Agenda, trips, couriers
Arranging maintenance of office ensuring functioning of all equipment, liaising with IT.
Supporting the Supports the Ad Sales, Finance and Channel Directors based in Romania with travel, expense and diary management when required.
Supports CM and visiting team members with local logistics.
Managing the company cars and any HR fringe benefits in liaise with the DNE HR department
Managing internal communication and booking system for any shared facilities such as conference rooms etc.
Managing any required insurances including insurance of the premises, car insurances etc.
Coordination with finance regarding billing and invoice payments for services.
Handling of premium items, ordering of office supplies
Supports the marketing team (under Channel Director) with administration, including the accurate raising and processing of POs to ensure timely processing for the Finance Director.
Liaison with agencies and suppliers as required across the region for sales and marketing teams.
Additional ad-hoc duties as required.
Behaves as an ambassador for our region in communications, building and maintaining excellent, goodwill relationships across the entire CEE and central (. IT, Finance) teams.
2-3 years assistant/office manager experience
Excellent organisation skills & attention to detail
A can-do attitude and desire to learn and self-improve
Good communication skills / telephone manner
Ability to communicate and adapt across cultures
Strong client service orientation
Strong interpersonal skills
Fluent oral and written English and Romanian
Optionally speaking one of the CEE languages
Proficient in Microsoft Office (Word, Outlook, PowerPoint)
Has a passion for factual and sports genres
No direct reports
Working under close supervision of Country Manager CEE and Finance Director CEE
Overall responsibility of setting up and running an officeoff