Domestic and International supplier accounting Duties and Responsibilities
Receives and checks the forms for Supplier Card creation / change. If all data correct and approvals available, creates / modifies respective cards in SAP.
Makes sure all received invoices are accompanied by PO, have the right approval and verification signatures, they fulfill all local legal requirements (identification data of buyer and seller, so on), and are accompanied by proper supporting documents (eg. timesheets).
Registers in SAP the invoices received from domestic / international vendors ensuring the proper use of the G/L / HQ account, VAT coding, inputting correct department code and project code.
Contacts suppliers regarding correctness of received invoices and the allocation of payments.
At least quarterly performs vendor domestic and international reconciliation of balance of account.
Participates in the monthly revision of the Purchase Ledger by providing details.
Issues recharge invoices for third party expenses (such as but not limited to rent/ utilities for subleased spaces to third parties) and registers the respective invoices in SAP.
Keeps track and registers the accruals for services performed and goods delivered but not yet invoiced and reversal of accrual once invoices received and booked.
Keeps track and registers advance expenses /revenues.
Keeps track and registers the straight line rent and books IFRS 16 data
For month / quarter/ year end closing prepares the Group upload file in the area of responsibility
Prepares and presents documents and data required by internal and external auditors in the area of responsibility.
Performs specific operations for month end closing and verification.
Provides onetime reports for other departments, involving its responsibility area.
In case of need, acts as back up for Treasury operations (payment orders, and such).
Is responsible with filing and archiving of the financial documents from the area of responsibility such as invoices, custom declarations and similar and archiving them while maintaining an accurate summary of the content of the archive.
Acts as Sap Key User for the responsibility area as per Key User task list.
Verifies and registers expense reports of employees from Concur
Is responsible to prepare and send to LL the turn over rent declarations as per contract provisions as well as monitoring the Costar Data base of lease contracts for accuracy and keeps in close contact with the JLL and real Estate team for uploading and solving the reconciliation in Sap for rents;
Will carry out any other tasks assigned by the supervisor.
Communication: Obtain and pass on information to employees within organization and external parties, needs tact, explain policies to employees regarding his/her activity area;
Technical skills: xtended knowledge of the area of activity.
Computer knowledge: Word, Excel, SAP.
Required education: Accounting University Studies.
Experience: Minimum 5 years experience on a similar position
Fluency of Romanian and English both written and verbal